Keep the right stock, in the right place, without tying up cash. These inventory and stock management templates help shops, warehouses, distributors and online sellers track quantities and stock value, reorder on time, run stock counts and spot slow-moving items, all in Excel or Google Sheets.
What's in this collection
- Inventory Tracker: stock levels, stock value and automatic reorder alerts.
- Stock In & Out Register: log every receipt and issue, with running balances per item.
- Reorder Point & Safety Stock Calculator: know when to order and how much, so you never run out.
- Stock Take Count Sheet: compare physical counts with system quantities and value the variances.
- Batch and expiry tracking, ABC analysis, inventory ageing, bin locations, transfers between stores and more.
Who these templates are for
Retail shops, trading companies, small warehouses, restaurants, e-commerce sellers and anyone outgrowing a notebook but not ready for a full inventory system.
Getting started in four steps
- List your items with SKU, description, unit, cost and selling price.
- Enter opening stock from a physical count.
- Record every purchase and sale, or update quantities daily.
- Set a reorder level for each item and let the template flag what to buy.
Tips for accurate stock
Count your fastest-moving or most valuable items more often than the rest (that's what ABC analysis is for), investigate any variance above a set tolerance, and keep damaged and expired stock in a separate log so your stock value stays honest. For food, cosmetics and medicines, use first-expiry-first-out (FEFO) with the batch and expiry tracker.
Running an online store too? See our e-commerce profit calculators, or get 25 business templates for AED 29 in the value packs.
Frequently asked questions
How many items can the inventory tracker handle?
Hundreds of rows work smoothly, and you can extend the table further. For tens of thousands of SKUs, a dedicated inventory system is a better fit.
Can several people use it at once?
Yes. Upload it to Google Sheets or OneDrive and share it. Everyone sees the same live file.
Does it calculate stock value?
Yes. Stock value is quantity multiplied by unit cost, and totals update automatically. The weighted-average costing template handles changing purchase prices.
Can I use barcodes?
You can type or scan barcodes into the SKU column with any USB barcode scanner, which works like a keyboard.
